2.+Project+Charter

Design-Construction of a New Chemical Warehouse and Head Office Inclusive of Furniture, Fixtures and Equipment for the National Insect Epidemiology Centre(NIECe) || -Programme Manager -Project Manager -Project Officer - Site Control Officer
 * PROJECT CHARTER ||
 * **Project Title: **
 * **Project No.: **GoRTT – NOP/NOC ||
 * **Date: **April 4th, 2011 ||
 * **Funding Agency: **Ministry of Health (MoH) ||
 * **Project Initiation Request Reference: **The Cabinet of the Government of Trinidad & Tobago ||
 * **Project Sponsor: **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">The Permanent Secretary of the Ministry of Health (MoH) ||
 * **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Project Manager: **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">National Project Management Company Ltd. (NPMC) ||
 * **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Project Team Members: **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">NPMC:

<span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal;">MoH: <span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal;">- Project Manager <span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal;">- Project Coordinator

<span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal;">NIECe: <span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal;">- Specialist Medical Officer(SMO) || <span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal;">Ministry of Health (Client)
 * **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Project Stakeholders: **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Client:

<span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal;">Project Managers: <span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal;">National Project Management Company (NPMC)

<span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal;">End User: <span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal;">National Insect Epidemiology Centre (NIECe)

<span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal;">Design-Build Contractor: <span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal;">(To be determined subsequent to tendering) ||
 * **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Phases Covered: **
 * **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Phases Covered: **

<span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal; margin-right: 8pt;">✓Project Definition <span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal; margin-right: 8pt;">✓Prepared Design Brief <span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal; margin-right: 8pt;">✓Designs <span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal; margin-right: 8pt;">✓Planning <span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal; margin-right: 8pt;">✓Construction <span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal; margin-right: 8pt;">✓Commissioning <span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal; margin-right: 8pt;">✓Close Off ||
 * **<span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: 115%;">Estimated Project Start Date: **<span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: 115%;">July, 2011 ||
 * **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Estimated Completion Date: **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">July, 2012 ||
 * **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Approved Funding: **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Yes ||
 * **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Total Estimated Project Cost: **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">$ 34,339,437.00 ||
 * **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Product / Project Description: **

<span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal;">The Ministry of Health, requested NPMC to undertake Project Management and Construction Supervision Management Services for the Design-Construction of a new Warehouse and Head Office Inclusive of Furniture and Equipment for the National Insect Epidemiology Centre (NIECe). <span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal;">The correspondence noted that:

<span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal;">(a) Five (5) acres of land situate at Olivier Avenue, Coconut Drive, San Fernando, be allocated to the Ministry of Health, for the construction of modern warehouse facility and a new Head Office Building for the National Insect Epidemiology Centre (NIECe); and

<span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal;">(b) In accordance with the provisions of Section 20A (1) (c) of the Central Tenders Board Act, Chap 71:91, the Ministry of Health is to enter into a contract with the National Project Management Company (NPMC), for the design/construction and equipping of a modern warehouse facility and a new Head Office Building for the NIECe, and to provide project management and construction supervision/management services. ||
 * **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Critical Success Factors, Constraints and Assumptions: **

<span style="font-family: Cambria,serif; font-size: 12pt;">● <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Ensure detailed and accurate information is specified in the User's Brief <span style="font-family: Cambria,serif; font-size: 12pt;">● <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Client to provide timely responses <span style="font-family: Cambria,serif; font-size: 12pt;">● <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Firm adherence to selection criteria <span style="font-family: Cambria,serif; font-size: 12pt;">● <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Client to ensure timely payments <span style="font-family: Cambria,serif; font-size: 12pt;">● <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Completion of project within estimated time frame of 12months <span style="font-family: Cambria,serif; font-size: 12pt;">● <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Completion of with budget as per the agreed scope <span style="font-family: Cambria,serif; font-size: 12pt;">● <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Provision of appropriate resources by all Stakeholders ||
 * **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Business Case: **

<span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal;">The National Insect Epidemiology Centre (NIECe) is a unit within the Ministry of Health which carries out the critical function of protecting the Nation's health by minimizing the spread of vector-borne diseases. The services provided by the NIECe have grown over the years to the extent that its Head Office and Main Chemical Warehouse are inadequate for current and projected needs. The purpose of this project is therefore to provide a suitable New Head Office and New Main Chemical Warehouse for the NIECe. ||
 * **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Project Scope: **

<span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal;">Design and Construction of a new Warehouse and Head Office Inclusive of Furniture, Fixtures and Equipment for the National Insect Epidemiology Centre (NIECe) located on Five (5) acres of land situate at Olivier Avenue, Coconut Drive, San Fernando

<span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal;">Warehousing of insecticides and chemicals – 432 square meters

<span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal;">Head Office (Administrative, laboratory and Field Staff) – 858 square meters Parking for 120 persons, inclusive of visitors.

<span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal;">Provision of Furniture, Fixtures and Equipment

<span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: normal;">The services required from the Design/Build Contractor include: <span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: 115%;">· the production of all drawings – Architectural, Civil/Structural Engineering, Mechanical and Electrical Engineering – in respect of the design of the NIECe Project; <span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: 115%;">· provide construction documents taking into account constructability, serviceability, maintainability, potential problems and ambiguous and omitted information within the project budget; <span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: 115%;">· provide Bills of Quantities and all appropriate documents for supporting the Cost Proposal; <span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: 115%;">· Present a design and construction schedule, coordinating activities to accomplish the completion of the project within the stipulated project budget; <span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: 115%;">· during the design and construction stages of the project, submit to NPMC regular progress reports including photographs showing construction progress and updated Gantt Charts in order for NPMC to advise its Client on the progress of the works; <span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: 115%;">· provide all labour, materials, tools and equipment, and design services necessary for design and construction of the project described herein, along with other specific tasks as further defined by this RFP and the Contract; <span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: 115%;">· the Design/Build Contractor should satisfy himself as to the full extent and character of the works, the supply of material and all local conditions and restrictions affecting the works. He should include in his proposal all payments that would be required for labour and other resources to ensure that the project is completed according to the agreed schedule; <span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: 115%;">· provide a detailed Quality Assurance / Quality Control Plan showing proposed testing agencies; <span style="font-family: 'Times New Roman',serif; font-size: 12pt; line-height: 115%;">· Delivering environmentally friendly structures and surroundings. ||
 * **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Signatures: **

//<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">The signatures of the people below relay an understanding in the purpose and content of this document by those signing it. The signing of this document indicates agreement to this as the formal Project Charter. It is hereby agreed to commence work on the project described within. // || **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Signature: ** **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Date: ** || **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Signature: ** **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Date: ** || **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Signature: ** **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Date: ** ||
 * **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Project Manager: **
 * **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Client: **
 * **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Project Sponsor: **